We help your agency reach more people and turn interest into organized, ready-to-review intakes. Choose digital intake, outreach, or a complete administrative workflow.
11/dayaverage prospective consumers entering the pipeline
2active agency pathways currently shown
Verified in IntakeQ across early agency workflows, July 8–30, 2026 · 259 unique profiles and 268 intake records · excludes obvious test profiles · prospective profiles are not enrollments
Services and pricing
Choose a service. See the cost.
Starting prices are shown below. Open any package to see exactly what is included.
01 · Digital Intake
Digital Intake
A professional intake system your team can send and manage.
Starting at
$2,500 setup+$500 / month
What you receive✓ Live agency intake link and QR code✓ Configured IntakeQ workflow✓ Routing map and intake instructionsLaunch timeline: 7–10 business days after we receive your approved forms, requirements, and access.
See the full scope+
We handle✓ Build one branded, mobile-first intake link✓ Configure one IntakeQ workflow✓ Set required questions, document prompts, consent fields, routing, and notifications✓ Test the workflow and train your intake owner✓ Maintain the workflow and make minor updates
Your agency provides to launch→ Approved intake questions, forms, and consent language→ Program requirements, service area, and current capacity→ IntakeQ access and one approval contactThen your agency handles→ Sharing the intake link→ Calling incomplete applicants→ Verifying insurance and eligibility→ Clinical review, scheduling, enrollment, and care delivery
Starting scope• One program and one location• One intake workflow• Up to 60 minutes of minor changes monthly• Two monthly support requests
Not included
— Outreach or human applicant follow-up
— Insurance verification or clinical review
— IntakeQ subscription and third-party messaging costs
Approved outreach campaigns that send interested people into your agency-owned intake.
Starting at
$5,000 setup+$2,000 / month
What you receive✓ Outreach plan and messaging package✓ Campaign assets and tracking links✓ Approved service-area and program targetingLaunch timeline: 10–15 business days after we receive your program details, capacity, and approved messaging.
See the full scope+
We handle✓ Build the outreach strategy and approved messaging✓ Run online, community, and direct-link outreach✓ Create campaign links for each approved program and location✓ Track campaign reach, clicks, and intake starts✓ Send people directly into your agency-controlled intake process
Your agency provides to launch→ Approved program details, eligibility rules, and service areas→ Current capacity and a working intake destination→ Approved messaging and one campaign approval contactThen your agency handles→ Providing a working intake process→ Calling incomplete applicants→ Verifying insurance and program eligibility→ Clinical review, scheduling, enrollment, and care delivery
Starting scope• One program and one location• One active campaign across up to two agreed channels• Up to 50 monthly intake starts included in campaign reporting• Weekly reporting
Not included
— Guaranteed inquiries, admissions, or enrollment
— Paid advertising, printing, events, or incentive costs
— Incomplete-intake follow-up or clinical screening
Outreach, digital intake, and approved administrative follow-up in one operating workflow.
Starting at
$7,500 setup+$2,500 / month
What you receive✓ Branded intake system and outreach campaign✓ Managed intake pipeline and follow-up workflow✓ Approved program rules, status tracking, and next-step reportingLaunch timeline: 10–15 business days after we receive requirements and complete the required privacy and data-services review.
See the full scope+
We handle✓ Everything included in Digital Intake✓ Everything included in Outreach✓ Follow up on missing administrative information✓ Make up to three approved contact attempts per incomplete inquiry✓ Apply your approved program rules, track status, and prepare each inquiry for agency review
Your agency provides to launch→ Approved intake forms, program rules, service areas, and capacity→ IntakeQ access and one operational approval contact→ Written privacy, access, and follow-up approvals before production useThen your agency handles→ Final insurance verification→ Clinical eligibility and medical-necessity decisions→ Acceptance, scheduling, authorization, and enrollment→ Crisis response and care delivery
Starting scope• One program and one location• Up to 25 new inquiries monthly• Up to three follow-up attempts per incomplete inquiry• Business-hours follow-up and weekly reporting
Not included
— Guaranteed admission, enrollment, or reimbursement
— Clinical screening or insurance authorization
— Paid advertising and third-party messaging costs
— Evening, weekend, or dedicated-staff coverage
— Production follow-up before the required privacy and data-services agreement is signed
Starting prices cover the scope listed above. Outreach and managed follow-up scale with workload. Additional programs, locations, complex builds, and expedited launches may increase the quote. IntakeQ subscriptions, paid media, messaging, custom integrations, and platform ownership are separate.
Quick comparison
See exactly who handles what.
Swipe horizontally to compare all three options.
What gets doneDigital IntakeOutreachOutreach + Intake Follow-Up
Build your agency’s online intakeIncludedNot includedIncluded
Run approved campaigns that send people to intakeNot includedIncludedIncluded
Track reach, clicks, and intake startsNot includedIncludedIncluded
Contact people who stop before submittingYour teamYour teamIncluded after required agreements
Organize inquiries using your approved program rulesYour teamYour teamIncluded
Make final clinical, insurance, and enrollment decisionsYour teamYour teamYour team
Pricing calculator
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Launch request
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Your scope and estimate will be attached automatically. Do not enter consumer, patient, or health information here.
Estimates cover fixed, itemized technology, campaign, and administrative capacity established in advance. Compensation does not depend on admissions, claims, reimbursements, enrollment, or the value of federally reimbursable business.
Launch process
Launch in four steps.
We confirm the scope, price, responsibilities, and timeline before we build.
01
Request
Send the workflow, scope, and business contact information you want us to review.
02
Scope review
We confirm deliverables, workload, launch inputs, privacy responsibilities, and timeline.
03
Agreement + invoice
Both sides approve the written scope. Build work begins after signature and payment.
04
Build + launch
We configure, test, train your intake owner, and launch the approved workflow.
A visible deliverable
One agency link.Your approved intake.A clear next step.
Your public link can be shared through outreach, text, community partnerships, events, QR codes, and your existing website.
Your agency-owned intake system receives the actual intake. The public care finder keeps its matching selections in the consumer's browser.
Decisions
Who decides eligibility?
Your clinical and administrative teams make every insurance, medical-necessity, eligibility, acceptance, scheduling, and enrollment decision.
Pricing
What are you paying for?
Fixed, itemized technology, campaign, and administrative capacity established in advance. It is never priced per referral, admission, Medicaid claim, reimbursement, or guaranteed outcome.
Launch
What must happen first?
Approved forms, verified program information, written scope, access decisions, privacy review, workflow testing, and staff acceptance.